Purpose of Policy
We are committed to protecting your personal information and being transparent about what information we hold about you.
Using personal information allows us to develop a better understanding of our audiences to enable us to provide you with relevant and timely information about the initiatives and work we do.
The purpose of this policy is to give you a clear explanation about how we collect and use the information we collect from you directly and from third parties.
We use your information in accordance with all applicable laws concerning the protection of personal information. This policy explains:
• What information we may collect about you
• How we may use that information
• In what situations we may disclose your details to third parties
• Information about how we keep your personal information secure, how we maintain it and your rights to be able to access it
If you have any queries about this policy, please contact the Data Protection Officer at Really Interesting Objects CIC or email: firstname.lastname@example.org
Who We Are
Really Interesting Objects CIC is a social enterprise and we are registered as a company in Scotland under registration number SC366303.
We collect various types of information and in a number of ways:
Information you give us
For example when you register on our website we’ll store personal information you give us such as your name, email address and postal address.
Information about your interactions with us
For example, when you visit our website, we collect information about how you interact with our content and ads. When we send you a mailing we store a record of this, and in the case of emails we keep a record of which ones you have opened and which links you have clicked on.
Information from third parties
We may receive information about you from third parties. For example, we may use third party research companies to provide general information about you, compiled using publicly available data.
Sensitive personal data
Data Protection law recognises that certain categories of personal information are more sensitive such as health information, race, religious beliefs and political opinions.
We do not usually collect this type of information about unless there is a clear reason for doing so. For example, to collect health information about participants in a workshop.
There are three bases under which we may process your data:
When you make a purchase from us or make a donation to us, you are entering into a contract with us. In order to perform this contract we need to process and store your data. For example we may need to contact you by email or telephone in the case of problems with your payment.
Legitimate business interests
In certain situations we collect and process your personal information for purposes that are in our legitimate organisational interests. However we only do this if there is no overriding prejudice to you by using your personal information in this way. We describe below all situations where we may use this basis for processing.
With your explicit consent
For any situations where the two bases above are not appropriate, we will instead ask for your explicit consent before using your personal information in that specific situation.
We aim to communicate with you about the work that we do in ways that you find relevant, timely and respectful. To do this we use data that we have stored about you, for example, what content you prefer in newsletters, as well as any preferences you may have told us about.
We use our legitimate organisational interest as the legal basis for communications by post and email. In the case of postal mailings, you may object to receiving these at any time using the contact details at the end of this policy. In the case of email, we will give you an opportunity to opt out of receiving them. If you do not opt out, we will provide you with an option to unsubscribe in every email that we subsequently send you, or you can alternatively use the contact details at the end of this policy.
Other Processing Activities
In addition to marketing communications, we also process personal information in the following ways that are within our legitimate organisational interests:
We may analyse data we hold about you to ensure that the content and timing of communications that we send you are as relevant to you as possible.
We may analyse data we hold about you in order to identify and prevent fraud.
In order to improve our website we may analyse information about how you use it and the content and ads that you interact with.
In all of the above cases we will always keep your rights and interests at the forefront to ensure they are not overridden by your own interests or fundamental rights and freedoms. You have the right to object to any of this processing at any time. If you wish to do this, please use the contact details at the end of this policy. Please bear in mind that if you object this may affect our ability to carry out tasks above that are for your benefit.
There are certain circumstances under which we may disclose your personal information to third parties. These are as follows:
To the subsidiaries described above when it is necessary for them to be able to provide you with products or services that you’ve requested. In these cases we require that these third parties comply strictly with our instructions and with data protection laws, for example around security of personal data.
Where we are under a duty to disclose your personal information in order to comply with any legal obligation (for example to government bodies and law enforcement agencies).
Where we are carrying out research on behalf of a third party.
Any research carried out by Really Interesting Objects is conducted in accordance with GDPR.
Any intentions to collect or re-use identifying data, for example, for prize draws, will be explicitly outlined in initial correspondence and will only happen with the consent of the participant.
As standard, identifying data is deleted six months after the close of each project.
Your rights as a research participant
• You have the right to consent to participating in research without consenting to other specified components of the request and your preferences will be adhered to;
• You have the right to withdraw consent at any time;
• You have the right to access any data that can be identified as relating to you;
• You have the right to rectify any data that can be identified as relating to you;
• You have the right to restrict or object to the processing of any data that can be identified as relating to you;
• You have the right to port data by obtaining and reusing personal data for your own purposes across different services;
• You have the right to erasure of any personal data made public;
• You have the right to lodge a complaint with the supervisory authority in the Member State of residence. In the UK this is the ICO (www.ico.org.uk).
If you have any questions or wish to exercise any of these rights, please use the contact details at the end of this policy.
Cookies are small text files that are automatically placed onto your device by some websites that you visit. They are widely used to allow a website to function (for example to keep track of the pages visited) as well to provide website operators with information on how the site is being used.
Maintaining your personal information
We store your personal information indefinitely, except when gathered for research (see Research). If there are aspects of your record that are inaccurate or that you would like to remove, you can do this by contacting us through our website. Alternatively please use the contact details at the end of this policy.
Any objections you make to any processing of your data will be stored against your record on our system so that we can comply with your requests.
Security of your personal information
We will put in place appropriate safeguards (both in terms of our procedures and the technology we use) to keep your personal information as secure as possible. We will ensure that any third parties we use for processing your personal information do the same.
We will not transfer, process or store your data anywhere that is outside of the European Economic Area.
Your rights to your personal information
You have a right to request a copy of the personal information that we hold about you and to have any inaccuracies in this data corrected. Please use the contact details at the end of this policy if you would like to exercise this right.
Contact details and further information
Really Interesting Object CIC, 12 Morningside Drive, Edinburgh, Scotland, EH10 5LY